Privacy Policy
Troop 33 Apps · Effective July 26, 2026
Who we are. These applications ("the Apps") are operated by Scouting America Troop 33 of Los Altos, California, a volunteer-run Scouting unit chartered by American Legion Los Altos Post 558. Questions about this policy can be sent to webmaster@troop33.org.
Who the Apps are for. The Apps are internal tools for registered members of Troop 33 and their families (Scouts, parents/guardians, and adult leaders). They are not intended for use by the general public. Some information in the Apps relates to minors; access is restricted to authorized Troop members and leaders as described below.
Information we collect
- Google account information. When you sign in with Google, we receive your name, email address, and profile picture through Google OAuth. We use this only to identify you and determine your access.
- Roster information. Names, BSA member IDs, contact details, family relationships, patrol/den assignments, rank, grade, and registration status.
- Health information. The status and, for authorized medical-records administrators only, the contents of Annual Health & Medical Record forms.
- Activity information. Event sign-ups, consents, notes, and attendance.
- Financial information. Expense reimbursement requests and receipts, and — for online activity payments — transaction records processed by PayPal. We do not collect or store your full payment-card details; those are handled by PayPal.
- Gear records. Equipment checkout, custody, and inspection history.
How we use information
Solely to operate the Troop: managing the roster and mailing lists, planning and running activities, tracking medical-form compliance, processing reimbursements and payments, and managing Troop gear. We do not sell your information or use it for advertising.
How access is controlled
The Apps enforce role-based access. Most data is protected by database row-level security and is reachable only through permission-checked functions. Sensitive data — especially medical information — is restricted to specific authorized roles (e.g., medical-records administrators and scoutmasters); ordinary members see only what their role permits, and in some cases only their own household's information.
Service providers we share data with
We use trusted third parties to run the Apps, each acting on our behalf:
- Supabase — database and authentication hosting.
- Cloudflare — static app hosting.
- Google Workspace — sign-in (OAuth) and generation of Groups, Docs, and Sheets, and email notifications.
- PayPal — processing of optional online activity payments.
We share information with these providers only as needed to operate the Apps. We do not otherwise disclose your information except as required by law or to protect the safety of our members.
Children's privacy
The Apps maintain records about Scouts who are minors, entered and managed by the Troop and their parents/guardians in the course of Scouting. Access to minors' information is limited to authorized adult leaders and the Scout's own family. Parents/guardians may contact webmaster@troop33.org to review or correct their child's information.
Data retention
We retain information for as long as it is needed for Troop operations and recordkeeping, or as required by Scouting America or applicable law. When a member becomes inactive, their records are deactivated and access is removed.
Your choices
You may request access to, correction of, or deletion of your information by contacting webmaster@troop33.org. Note that some records may need to be retained for legal or Scouting compliance reasons.
Security
We use industry-standard measures including access controls, encryption in transit, and least-privilege permissions. No system is perfectly secure, but we work to protect your information.
Changes
We may update this policy; the "Effective date" above reflects the latest version. Material changes will be communicated to the Troop.
Contact
webmaster@troop33.org
© Scouting America Troop 33, Los Altos, California.