Troop Committee

The Troop Committee is the Troop's board of directors. It supports the program by recruiting and training leaders, providing meeting space, advising the Scoutmasters, managing the Troop's money and equipment, making sure the Troop has an outdoor program all year, and serving on boards of review and courts of honor. Committee meetings are on the Troop calendar. Current leaders are listed on the home page. Interested in sitting in on a meeting? Contact the Troop.

Each role is a volunteer job, usually filled by a parent. Here is what each one does.

Leadership

• Committee Chair. Leads the committee and sees that every function is delegated and done. Works closely with the Scoutmasters, keeps the relationship with the chartered organization (the American Legion), prepares the agenda for the monthly committee meeting, arranges the annual charter renewal, and helps secure venues for meetings and activities.
• Volunteer Coordinator. Recruits adult volunteers into open roles, mostly activity coordinators but also committee roles, Assistant Scoutmasters and merit badge counselors. Reviews candidates with the Committee Chair and Scoutmasters, trains new activity coordinators, and checks in with volunteers about how things are going.

Money and membership

• Treasurer. The Troop's chief financial officer. Keeps the financial records and accounts, prepares the annual budget with the Scoutmasters and committee for approval each September, reports monthly to the committee, collects and deposits dues and activity fees, and reviews and pays expense reimbursements.
• Registrar. Keeps membership paperwork and payments current: dues, BSA registration and the annual charter renewal.
• Advancement Coordinator. Records rank requirements, merit badges, activity participation and positions of responsibility in Scoutbook, reports advancements to the council, and helps the Scoutmasters get the data they need.

Program support

• Training Coordinator. Makes sure uniformed leaders, committee members and volunteer parents have the BSA training their roles need, including Safeguarding Youth Training and AB-506 child abuse mandated-reporter training, keeps the training records current, and announces training opportunities. See training.
• Equipment Coordinator. Oversees maintenance, storage, tracking and purchase of Troop equipment, working with the Quartermaster, who is a Scout. Prepares an annual equipment budget for approval in September. Gear is tracked in the gear app.
• Reservations Coordinator. Reviews the calendar each year for outings that need advance reservations or permits and works with the Scoutmaster in charge to get them. Coordinates high-demand permits such as Yosemite and long-term reservations at BSA high adventure bases such as Philmont and Northern Tier.
• Recruiting Coordinator. Plans how the Troop recruits new Scouts, with emphasis on the fall and winter when Webelos choose a Troop. Keeps in touch with local Cub Scout packs, plans the fall open house and an outing for prospective families, and helps with new parent orientations and with checking in with new families in their first months.

Communication

• Communications Coordinator. Gathers announcements from the Scoutmasters, Assistant Scoutmasters and activity coordinators for the Troop's weekly email update, which goes out Monday morning. New announcements need to reach the coordinator by 10 am Sunday. An app for submitting announcements is coming. A good fit if you are detail-oriented and write well.
• Webmaster. Looks after the Troop's website, email lists, shared drive, calendar and apps, and helps families get access.