Short link: activitycoordination.troop33.org

Activity Coordinator

An Activity Coordinator is a parent volunteer who plans and coordinates one Troop outing. It is the most common first volunteer role, and it counts toward the family volunteering commitment (see Volunteer).

The goal is to take as much planning off the Assistant Scoutmaster as possible. A coordinator works mainly with the Scoutmaster in charge of the outing and with the Scout in charge.

What a coordinator does

• Works out the details: who, what, when, where, how much, the number of Scouts and adults, and any special requirements such as age or skill level.
• Makes any reservations: campsites, equipment, tours.
• Builds a budget that breaks even once all costs are covered, and gets it approved by the Scoutmaster in charge.
• Creates the activity in the activity management app (manage-activities.troop33.org), which also holds the budget worksheet, so families can find it on the activities list and sign up through the activity sign-up app.
• Answers family questions, and makes sure payments, forms and carpools are handled.
• Hands the final numbers to the Treasurer after the outing.

Getting started

The full Activity Coordination guide walks through every step, before, during and after the outing, using the Troop's apps. New coordinators also get a short training from the Volunteer Coordinator. To volunteer, open the activities app and sign up to coordinate an activity that does not have a coordinator yet, or contact the Troop.